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Privacy Policy

Last updated: 5 March 2026

This privacy policy explains how George Walker Event Management Ltd (“we”, “us”, or “our”) collects, uses, stores and protects your personal information when you use our website, purchase event tickets, submit enquiries, or otherwise interact with our services.

We are committed to protecting your privacy and handling your data transparently and responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

George Walker Event Management Ltd
Furlong House
Keith Hall
Inverurie
Aberdeenshire
AB51 0JY
United Kingdom

Company No: SC288757

Email: info@georgewalkerevents.co.uk

George Walker Event Management Ltd is the data controller responsible for the personal data collected through our website and event services.

2. Information We Collect

We may collect personal information when you:

  • purchase event tickets

  • submit enquiries or sponsorship applications

  • contact us through forms or email

  • interact with our website

  • subscribe to communications

The information we may collect includes:

Personal Identification Information

  • Name

  • Email address

  • Telephone number

  • Postal address

Ticket Purchase Information

  • Ticket type and quantity

  • Order details

  • Booking reference

  • Guest names (if provided)

Event Information

  • Dietary requirements or allergy information (if voluntarily provided)

  • Accessibility requirements

  • Seating preferences

Technical Information

When you visit our website we may automatically collect:

  • IP address

  • browser type

  • device type

  • website usage data

  • cookies and analytics information

This helps us operate and improve our website.

3. Payment Information

Payments made through our website are processed securely by Wix Payments or other approved payment providers integrated with the Wix platform.

George Walker Event Management Ltd does not store or process full debit or credit card numbers.

We receive only transaction confirmations and limited billing information required to manage ticket purchases and event bookings.

For more information please see Wix’s privacy policy:
https://www.wix.com/about/privacy

4. How We Use Your Information

We use personal data for the following purposes:

Event Administration

  • processing ticket purchases

  • managing guest lists

  • allocating seating

  • coordinating event logistics

Communication

  • sending ticket confirmations

  • providing event updates

  • responding to enquiries

  • sending important information relating to your booking

Catering and Guest Welfare

If you voluntarily provide dietary or allergy information, this may be shared with relevant catering providers solely to accommodate your requirements safely during the event.

Website Operation

  • maintaining website security

  • monitoring usage

  • improving website functionality

Legal and Administrative Purposes

  • maintaining accounting records

  • complying with legal obligations

  • preventing fraud or misuse

5. Legal Basis for Processing

Under UK GDPR we rely on the following lawful bases:

Contractual necessity
To process ticket purchases and provide event services.

Legitimate interests
To operate and improve our website, manage events and communicate with attendees.

Consent
For optional information such as dietary requirements or marketing communications where applicable.

Legal obligations
To comply with financial and regulatory requirements.

6. Sharing Your Information

We may share your personal information only where necessary with trusted third parties such as:

  • Website hosting providers (Wix)

  • Payment processors

  • Event venues

  • Catering providers (dietary requirements only)

  • Professional service providers (accounting or legal)

These organisations process information only as required to provide their services and are required to protect your information.

We do not sell personal data to third parties.

7. Event Photography and Filming

Photography and video recording may take place at our events for promotional, archival or media purposes.

These images may be used in:

  • event promotions

  • marketing materials

  • websites and social media

  • press or publicity

Where possible, signage will be displayed at events informing guests that photography may take place.

If you have concerns about appearing in photography, please speak to a member of the event team.

8. Data Retention

We retain personal information only for as long as necessary.

Typical retention periods include:

Ticketing records
Retained as required for financial and legal obligations (for example accounting or tax purposes).

Event administration data
Retained only as long as necessary to organise and manage the event.

Dietary or accessibility information
Deleted shortly after the event once it is no longer required.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • secure hosting infrastructure

  • restricted data access

  • encrypted payment processing through trusted providers

While we take reasonable precautions, no online system can guarantee complete security.

10. Cookies and Website Tracking

Our website may use cookies and similar technologies to:

  • improve website performance

  • analyse website traffic

  • remember user preferences

You can control cookies through your browser settings.

Further information may be provided in a separate Cookie Policy.

11. Your Data Protection Rights

Under UK GDPR you may have the right to:

  • request access to your personal data

  • request correction of inaccurate information

  • request deletion of your data

  • request restriction of processing

  • object to processing in certain circumstances

  • request transfer of your data (data portability)

You may also lodge a complaint with the Information Commissioner’s Office (ICO).

ICO website:
https://ico.org.uk

12. Children

Our services and events are not intended for children under the age of 18 and we do not knowingly collect personal data from minors.

13. Updates to this Policy

We may update this privacy policy from time to time to reflect changes in law or our services.

Updated versions will be published on this website with the revised date.

14. Contact Us

If you have questions about this privacy policy or how your personal data is handled, please contact:

George Walker Event Management Ltd

Email:
info@georgewalkerevents.co.uk

Address:
Furlong House
Keith Hall
Inverurie
Aberdeenshire
AB51 0JY
United Kingdom

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